Program Associate, Creative Communities

Program Associate, Creative Communities

Title:                                  Program Associate

Specific Focus:                 Creative Communities (and other duties as assigned)

Reports to:                        Program Director

Location:                           Philadelphia

Travel:                               0-5%

FSLA Status:                     Exempt

Effective Date:                  July 2021

Salary Range:                   $65,000-$67,500 depending on level of experience and skill alignment

The William Penn Foundation is a family foundation with a 70-year history of commitment to quality of life in Philadelphia and the region. With approximately $2 billion in assets and a significant annual grant budget, the Foundation is a part of the civic life in one of the country’s most important and historically significant regions. The Foundation’s current strategic plan (2013-2022) charts a vision consistent with the Foundation’s enduring focus on education, the environment, and the cultural vitality of Greater Philadelphia, yet with a renewed sense of urgency, leadership and entrepreneurship.

The Foundation’s core strategies include:

  • Creative Communities: Invests to ensure that people in Philadelphia and the region benefit from inclusive, equitable, and high-quality arts, culture, and public spaces
  • Great Learning: Increasing the number of low-income children receiving a high-quality education
  • Watershed Protection: Ensuring clean water by protecting the Delaware River watershed


Creative Communities Strategy

The Program Associate will spend the majority of their time as a member of the Creative Communities team, which is focused on:

  • Arts Presentation/Art making: Support for arts and culture projects or programs that emphasize diverse and culturally relevant work produced in an inclusive and equitable way;
  • Arts Exposure/Education: Support for in-school partnerships, grades K-6, and community-based arts training, grades 7-12, that provide exposure and develop skills in diverse and culturally relevant are forms;
  • Arts and culture Hubs: Support for general operations that foster diverse staff, boards, and audiences to build regional vibrancy and achieve goals of racial and economic inclusion;
  • Public Space Creation and Stewardship: Support for creating and stewarding high-quality, inclusive, sustainable public spaces, including support for best practices related to maintenance, programming, and governance; and
  • Equitable Economic Impacts: Investments to enable public space to generate long-term economic benefits for local communities such as local procurement or on-site business incubation.



The Program Associate duties include, but are not limited to:

  • Overall, providing project management for the Creative Communities team;
  • Conducting internal and external document review, editing and writing of grantmaking activities.
  • Managing planning, logistics, and preparation for internal team meetings, meetings with individual organizations, and multi-stakeholder convenings, among other events. This may include scheduling, event logistics, agenda preparation, document review, and coordination with various parties. Attend key meetings, document key results, distribute meeting summaries, and coordinate follow-up and next steps.
  • Responding to inquiries made to the Foundation via telephone and email; provide instruction and guidance to people making inquiries.
  • Supporting the Creative Communities program team in the grantmaking processes, including managing the grant review schedule to ensure the team’s timely completion of documents and materials related to grantmaking and assisting with review of applicant information including financial statements.
  • Assisting with preparation of program goal setting and progress reports on Creative Communities’ work.
  • Conducting research projects, as needed, to inform the work of the Creative Communities team.
  • Other responsibilities, as assigned.


Expected Competencies

  • Excellent organization, prioritization, judgment, and project management skills.
  • Strong detail orientation and follow-through.
  • Excellent writing, strategic thinking, and oral communication.
  • Demonstrated ability to project manage others and manage time effectively with multiple projects on different timeframes, ensuring all deadlines are met.
  • Team-oriented with strong interpersonal skills.
  • Track record of strong ownership of work, active self-management, taking initiative, and implementing process improvements.
  • Quickly able to adapt to changing environments and identify new approaches to support a dynamic organization.
  • Demonstrated ability to deal with highly confidential information and act as a liaison between senior management and other constituencies, both internal and external.
  • Facility with maintaining poise, humility, diplomacy, and tact at all times, and in a variety of environments, as well as acumen to handle complex situations and multiple responsibilities simultaneously.


Essential Functions

  • Project management including an ability to define project scope, roles, responsibilities, and deliverables.
  • Strong research, analysis, writing, speaking, and presentation skills including the ability to communicate technical concepts to technical and non-technical audiences.
  • Clear, effective writing style.
  • Proficiency with reviewing and analyzing non-profit financial statements and audits.
  • Customer service for grantee organizations and non-grantee organizations.
  • Proficiency with Microsoft Office (Word, Excel, and Power Point).
  • Skilled in the use of Salesforce database (comparable experience is welcomed)


Education, Training and Experience

  • Bachelor’s degree or relevant, equivalent professional work experience required.
  • A minimum of 3 years of work experience required; while not required, there is a desire to identify candidates with experience related to arts and culture or public space development.
  • Comfort-level with using, and/or learning, software to achieve project goals (e.g. word processing, presentation, project management/workflow, spreadsheets/databases, etc.)
  • Prior foundation experience is not required.


The William Penn Foundation values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged in the Foundation’s mission, and to promoting racial equity in our work.

The William Penn Foundation is an Equal Opportunity Employer and encourages applications from individuals underrepresented in the philanthropic sector, including people of color, and persons with non-traditional work and educational experience. All who believe they meet the stated qualifications are invited to apply.

Applications may be submitted via LinkedIn at: