Program Associate, Creative Communities

Program Associate, Creative Communities

The William Penn Foundation is a leading American Philanthropy located in Philadelphia. With approximately $2 billion in assets and a significant annual grant budget, the Foundation is a part of the civic life in one of the country’s most important and historically significant regions. The Foundation charts a vision consistent with its enduring focus on education, the environment and the cultural vitality of Greater Philadelphia.

The overarching aim of the Creative Communities program is to foster a vibrant and creative Philadelphia by supporting a diverse arts and cultural sector, creating arts education experiences that increase student access to the arts, and supporting the development of high-quality public spaces as platforms for community building, civic engagement, and cultural expression.

Our team is inspired by the projects and organizations we support through our grants. We seek candidates who are equally passionate about Philadelphia and believe change can occur through collaboration, hard work, tenacity, and entrepreneurial spirit.

The William Penn Foundation is now hiring a Program Associate for the Creative Communities program. The upper level of the salary range for this position is $65,000 dependent upon level of experience and skill alignment.

Creative Communities Strategy

The Program Associate will spend the majority of their time as a member of the Creative Communities team, which is focused on:

  • Providing core organizational support to advance the artistic mission of arts and cultural groups in the region;
  • Enriching community life and fostering creative expression through high-quality public art and performance programing in community and public spaces that engage new audiences,
  • Fostering creativity and resiliency in young people by connecting them to Philadelphia’s rich cultural sector through high-quality arts education programs working in Philadelphia schools, and
  • Improving access to and revitalizing parks, trails, and public spaces, that enhance the quality of life of residents and promote greater social and economic integration.


The Program Associate duties include, but are not limited to:

  • Project management facilitation including coordination, reporting, monitoring and communications, and administrative tasks necessary to ensure successful completion of the work.
  • Internal and external document review, editing and writing.
  • Manage planning, logistics, and preparation for internal team meetings, meetings with individual organizations, and multi-stakeholder convenings, among other events. This may include scheduling, event logistics, agenda preparation, document review, and coordination with various parties.
  • Attend key meetings, document key results, distribute meeting summaries, and coordinate follow-up and next steps.
  • Respond to inquiries made to the Foundation via telephone and email; provide instruction and guidance to people making inquiries.
  • Serve as a liaison between senior management and other constituencies, both internal and external, while handling confidential information.
  • Support the Creative Communities program team in the grantmaking processes, including managing the grant review schedule to ensure the team’s timely completion of documents and materials related to grantmaking and assisting with review of applicant information including financial statements.
  • Assist with preparation of program goal setting and progress reports on Creative Communities’ work.
  • Conduct research projects, as needed, to inform the work of the Creative Communities team.

Expected Competencies

  • Excellent organization, prioritization and judgment.
  • Strong detail orientation and follow-through.
  • Excellent writing, strategic thinking, and oral communication.
  • Demonstrated ability to project manage others and manage time effectively with multiple projects on different timeframes, ensuring all deadlines are met.
  • Team-oriented focus.
  • Quickly able to adapt to changing environments and identify new approaches to support a dynamic organization.
  • Facility with maintaining poise, humility, diplomacy, and tact at all times, and in a variety of environments, as well as acumen to handle complex situations and multiple responsibilities simultaneously.

Essential Skills

  • Project management including an ability to define project scope, roles, responsibilities and deliverables.
  • Strong research, analysis, writing, speaking, and presentation skills including the ability to communicate technical concepts to technical and non-technical audiences.
  • Clear, effective writing style.
  • Demonstrated ability to deal with highly confidential information.
  • Proficiency with reviewing and analyzing non-profit financial statements and audits.
  • Customer service for grantee organizations and non-grantee organizations.
  • Strong interpersonal skills.
  • Proficiency with Microsoft Office (Word, Excel, and Power Point).
  • Skilled in the use of Salesforce database (comparable experience is welcomed)

Education, Training and Experience

  • Bachelor’s degree or relevant, equivalent professional work experience required.
  • A minimum of 3 years of work experience required; while not required, there is a desire to identify candidates with experience related to arts and culture or public space development.
  • Track record of strong ownership of work, active self-management, taking initiative, and implementing process improvements.
  • Comfort-level with using, and/or learning, software to achieve project goals (e.g. word processing, presentation, project management/workflow, spreadsheets/databases, etc.)
  • Prior foundation experience is not required.

The William Penn Foundation values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged in the Foundation’s mission, and to promoting racial equity in our work.

The William Penn Foundation is an Equal Opportunity Employer and encourages applications from individuals underrepresented in the philanthropic sector, including people of color, and persons with non-traditional work and educational experience. All who believe they meet the stated qualifications are invited to apply. Applications may be submitted to