Accountant

Accountant

 

Position:                       Accountant

Reports To:                   Accounting Manager

Location:                       In-person, Philadelphia (with some weekly remote flexibility)

Travel:                           Minimal (0-5%)

FLSA Status:                Regular, Exempt, Full-Time

Direct Reports:             None

Salary Range:                $70,000-$75,000

 

POSITION SUMMARY

This is a newly created position for a key member of a four-person nonprofit finance team. The position will have varied responsibilities in general accounting, accounts payable, payroll and benefits, investment accounting, financial analysis, tax preparation, budgeting, financial statement reporting, and other special projects, as needed, directly supporting the Senior Staff Accountant, Accounting Manager and Director of Finance and Administration.

The responsibilities will evolve over time as the department determines how this new position can most effectively support the work. As a result, the person must possess a wide variety of experience in an accounting environment and be willing to have their role change/evolve over time.          

ORGANIZATION OVERVIEW

The William Penn Foundation is a leading American philanthropy nonprofit organization located in Philadelphia, Pennsylvania. With over $3.5 billion in assets and a $150+ million annual grant budget, the Foundation is a vital part of the civic life in one of the country’s most important and historically significant regions.  The Foundation has charted a vision consistent with its enduring focus on education, the environment, and the cultural vitality of Greater Philadelphia.

The Foundation’s core funding strategies include:

  • Increasing the number of low-income children receiving a high-quality education
  • Ensuring clean water by protecting the Delaware River watershed
  • Fostering a vibrant city through support to arts and culture organizations, arts education programs, and creating great public spaces

Our team is inspired by the projects and organizations we support through our grants.  We seek candidates who are equally passionate about Philadelphia, share our sense of urgency, and believe improvement happens through collaboration, critical thinking, and hard work.

ESSENTIAL DUTIES AND RESPONSIBILITIES (in no particular order of priority or frequency)

The Staff Accountant assists in managing and performing varied day-to-day general and investment accounting duties, accounts payable duties, payroll/benefits-related activities, financial statement analysis, and tax-preparation work in a nonprofit finance department.

  • Assists in maintaining the general ledger, preparing journal entries (depreciation, lease, etc.), and ensuring transactions are correctly entered and assigned to appropriate accounts. 
  • Assists with identifying upcoming weekly investment capital call and capital distribution transactions, entering weekly transactions into investment system, properly recording of investment transactions in investment flows worksheet and GL, performing monthly investment reconciliations, and preparation of monthly investment entry.   
  • Position will have weekly responsibilities in the accounts payable/vendor processes such as entering invoices, vendor adds/changes and call control verification, check printing, and 1099 reporting process.
  • Works with grants management department to ensure accurate and timely accounting of grant payments/refunds and performing monthly reconciliations of grant payment activity.
  • Assists with cash management, weekly cash flow, and cash forecasting needs.
  • Assists with preparation of monthly bank reconciliations and resolves outstanding checks to ensure payees timely receive payments and minimize the state escheat process.
  • Assists with monthly financial statements, and budget variance reports for budget managers.
  • Works with accounting manager and external auditors to assist with annual audit and year-end financial statements, schedules, and footnotes.
  • Perform financial review analysis for all prospective grantee organizations, in connection with program team’s review of grant applications and proposals, as an integral part of the Foundation grant review and approval process.
  • Assists in preparing complex supporting schedules needed to assist in preparing Forms 990-PF, 990-T, a multitude of annual state tax returns (K-1 and 990 build worksheets), as well as quarterly tax estimates, excise tax forecasts, payments, and entries.
  • Assists with annual review and analysis of external beneficiary remainder trusts.
  • Assists with payroll-related work, managing benefit payments and changes, COBRA premium collection and remittances, reconciling of group insurance invoices and ensuring timely payments.

CANDIDATE PROFILE

Experience and Abilities:

  • The position requires a bachelor’s degree in accounting (or related business degree along with accounting experience).
  • 2 to 3 years of relevant work experience in an accounting department required, nonprofit experience preferred.
  • Experience with varied accounting duties to include accounts payable, general journal entries, detailed reconciliations, etc.
  • Understanding of nonprofit financial statements, with prior audit experience helpful.
  • Experience with automated accounting software, with Intacct advantageous.
  • Working knowledge of Microsoft Office Suite with advanced understanding and experience with Excel required.

Demonstrated Capabilities/Competencies:

  • Excellent organization, prioritization, judgment, communication, and time management skills are paramount to this position.
  • Ability to maintain highly confidential information.
  • Strong attention to details and ability to proactively follow-up and resolve outstanding issues.
  • Dependable, with a strong work ethic and personal integrity and ability to ensure time-sensitive responsibilities are completed on time, which could occasionally require longer or evening/weekend hours.

Physical Demands/Work Environment:

Currently, the Foundation offers a hybrid work environment, allowing up to 16 hours (equivalent of up to 2 days) of weekly remote work flexibility, which is subject to change.  Some discretion may be offered for occasional schedule changes and to afford more flexibility, as needed and on a temporary, week-by-week basis.  The Foundation’s Core Hours are 10:00 am – 4:00 pm, Monday through Friday. Staff should be accessible and communicate in a timely manner during these core hours.

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk, bend, sit, talk, lift, or hear. The employee is regularly required to stand, walk, and use hands and arms to operate general office equipment (laptop/desktop computer, telephone, copier, and printer) using ordinary ambulatory skills. Personal computer usage requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard and operate equipment. The employee may occasionally lift and/or move up to ten (10) pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Please note that, pursuant to the Foundation’s COVID-19 mitigation protocols, individuals must currently be fully vaccinated, including any applicable boosters, upon commencing employment, subject to legally required exemptions (i.e., a medical condition, disability or sincerely-held religious belief).

The William Penn Foundation values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged in the Foundation’s mission, and to promoting racial equity in our work.

 

The William Penn Foundation is an equal opportunity employer. The Foundation reserves the right to modify the job description based upon its needs and may require the employee to perform functions beyond those mentioned above. Neither this job description nor any other communication creates an employment contract between the Foundation and the employee.