Director, Finance and Administration

Position Title:     Director, Finance and Administration

Location:             Philadelphia, PA

Reports To:         Executive Director

Direct Reports:  7

Main Focus: The Director of Finance and Administration will be a strategic thought partner and valued member of senior management responsible for oversight of key internal business functions including finance, planning, human resources, information management and technology, grants management, legal and office administration. The Director will lead an effort to streamline the Foundation’s business practices and systems with a strong focus on increasing automation. The Director will serve as Corporate Treasurer, Assistant Secretary, and staff to the Executive Committee. This position will have seven direct reports. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.

Responsibilities: As a member of the Leadership Team, the Director of Finance and Administration will play a significant role in the ongoing management and direction of the Foundation operations.

Specific responsibilities include:

  • Responsible for all finance and accounting functions including: preparation of financial statements; monitoring variances to budget; leading the annual audit process; overseeing the Foundation's tax filings, accounting support and control functions for all aspects of the Foundation's business, including payroll, procurement, grants and investments.
  • Oversee key operations and business functions including Information Management and Technology, Grants Management, Human Resources, Legal and Facilities to ensure a working environment that is strategically focused, efficient and conducive to performance excellence.
  • Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; monitor progress and changes and keep senior leadership apprised of the organization's financial status; conduct longer-range financial planning. Develop and implement policies, procedures, and all necessary controls to manage and mitigate operational and financial risk
  • Maintain the integrity of asset valuation, performance reports and accounting for all investment transactions.
  • Maintain and analyze the general ledger, prepare monthly financial statements and manage organizational cash flow and forecasting.  
  • Implement a robust contracts management system and provide vendor oversight.
  • Update and improve all applicable business and accounting policies, in accordance with best practices.
  • Work closely and transparently with all financial, banking, legal and insurance institutions serving the Foundation.
  • Oversee external legal issues, resources and relationships.
  • Oversee the financial reviews of grant proposals, including financial analysis of grantee organizations.
  • Responsible for compliance with all federal, state, and local regulations and laws and with standard accounting principles, including those that apply to investment matters, grant-making activities and non-profit institutions.
  • Liaise with the Foundation's tax advisors and the IRS. Responsible for the Foundation's adherence to IRS and other government regulations, informing the Board and staff of the impact of changes to those regulations.

Qualifications & Experience: The ideal candidate will possess the following experience and requirements:

  • Seven to Ten years of experience in a leadership role, working with senior-level management team, and related finance and operations experience.
  • Undergraduate accounting or finance degree and current/active CPA certification or equivalent combination of education and experience. Auditing background preferred; MBA is a plus.
  • Experience working for a Foundation and/or non-profit nice to have. Those who have experience working in the private/corporate sector are highly sought after as well and will be given equal consideration.
  • Deep expertise in finance, accounting, compliance and control functions. Experience in vendor management, contract negotiations, legal, human resources, and other operating functions.
  • Understanding of IRS regulations related to Foundations, philanthropic practices, and non-profit law.
  • High level of personal initiative and ability to supervise, proactively lead, coach and motivate professional staff.
  • Experience working with a board of directors a plus.
  • Ability to research, establish and tightly manage relationships with finance and accounting firms, contractors, equipment suppliers, brokers and other vendors, including contract review and negotiations.
  • Technologically savvy with experience analyzing and automating workflow processes; experience with Sage 100 is preferred. Demonstrated track record of improving business practices, streamlining workflow, increasing automation, improving control functions, and reducing costs.
  • Demonstrated ability to deal with highly confidential information and act as a liaison to the Board, senior management, and internal and external constituents. Experience staffing a board and board committees a plus.

Personal Characteristics:

  • Personal qualities of integrity, credibility, poise, diplomacy, tact, dependability and dedication to the mission of the William Penn Foundation.
  • Excellent organization, prioritization, judgment, time management and project management skills.
  • Ability to quickly understand information, analyze data, synthesize findings, and make recommendations; demonstrated ability to learn and master new issues quickly; proven good judgment with the ability to make prudent decisions based upon available, yet sometimes limited data.
  • Sense of urgency, goal orientation, strong work ethic and ownership. Ability to handle multiple priorities, deadlines, and challenging situations while maintaining composure.
  • Flexible and quick to adapt to changing environments. Able to identify new approaches to support a dynamic organization. Capable and willing to do work at all levels, including thinking strategically and performing day-to-day activities.
  • Team-oriented with strong management and interpersonal skills; demonstrated ability to collaborate with and achieve actionable results through others while building strong and sustainable relationships within all levels of the organization and with external constituents.
  • Strong research, analysis, writing, speaking, and presentation skills including the ability to communicate technical concepts to technical and non-technical audiences and present critical financial matters to the Board of Directors and Executive Committee.

The William Penn Foundation is an equal opportunity employer and considers applications without regard to race, color, religion, creed, age, gender, marital status or sexual orientation. All who believe they meet the stated qualifications are invited to apply.

For additional information or to apply, please contact the Foundation’s search consultants: Heidrick & Struggles, Courtney Disston at cdisston@heidrick.com.